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Document Management Specialist (Temp position)

PURPOSE OF JOB:


The Document Management Specialist manages documents and records of the company. He/she will implement and administer enterprise-wide document management system and related Policies and Procedures that allow organizations to create, standardize, store, retrieve, share, approve and manage electronic records and documents.


ESSENTIAL RESPONSIBILITIES:

  • Establishes and implements policies and procedures regarding document storage, sharing, transmission, and destruction.
  • Work with division leadership to determine the interdependencies within policies and procedures
  • Standardize all policies and procedures into a consistent template and with consistent formatting
  • Evaluates existing document management systems and procedures to determine current effectiveness and efficiency; identifies and recommends improvements. 
  • Consults with end users to identify problems in accessing electronic content. 
  • Ensures security of system and integrity of master documents by implementing document and system access rights and revision controls. 
  • Ensures company complies with applicable laws and regulations regarding data security and document management.
  •  Communicates and consults with other staff when assessing, acquiring, or deploying new electronic document management systems to ensure smooth transition and minimal disruption.
  • Maintains current knowledge of best practices and developments in document management technologies and techniques 
  • Develops an annual calendar of policy and procedure requirements



REQUIRED SKILLS AND ABILITIES:

  • Excellent verbal and written communication skills. 
  • Proficient in Microsoft Office Suite or related software.  
  • Excellent organizational skills and attention to detail.
  • Basic understanding of laws and regulations regarding document management.
  • Excellent analytical and technical skills. 
  • Excellent and creative problem-solving skills.  
  • Ability to work in a matrix environment
  • Strong focus on prioritization 
  • Develops partnership and builds trust
  • Experience with Document Management Software such as Quantivate 

EDUCATION/EXPERIENCE:


Bachelor’s degree in related field required.
At least three years of related experience required.

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